Executive Assistant

Job Summary:

The Executive Assistant reports directly to the Chief Financial Officer (CFO) and also supports CFO direct reports, as requested. This position is responsible for providing administrative support with a high degree of ethics, integrity, and confidentiality. This role is encouraged to be a strategic partner to the CFO. Hope Media Group the home of KSBJ, WayFM, Vida Unida and NGEN radio. This position resides in Houston, TX.

Essential Functions:

Administrative Support:

• Provided administrative support for CFO and CFO direct reports, as requested
• Oversee CFO calendar, including making appointments and prioritizing the most sensitive matters
• Assisting with CFO direct report calendar management, as needed
• Manage CFO email communications, including sending emails on behalf of CFO, as needed
• Create/format communication for internal and external distribution including memos, emails, presentations, and reports
• Organize meetings and activities, including scheduling, sending reminders, and organizing catering when necessary
• Coordinate business related travel arrangements
  Prepare and submit expense reports including credit card, travel/mileage, etc.
• Prepare and manage CFO portion of Executive budget including monthly Budget v Actual reporting
• Maintain high degree of professionalism and confidentiality

Strategic Support:

• Determine priority of matters of attention for CFO and redirect matters to other team members to handle, as appropriate
• Keep CFO and CFO direct reports advised of time-sensitive issues & ensure appropriate follow-up
• Assist in research of initiatives that further the ministry’s strategic direction
• Manage internal/external relationships including scheduling networking meetings and sending correspondence/gifts as directed
• Listen empathetically to the views of others while reinforcing organization values and leadership directives; escalate to officers, when needed
• Share perspectives with CFO so that they may better serve the ministry

Governance Support:

• Create and format documents/reports for Board meetings, as directed
• Schedule Board Finance Committee meetings
• Familiarize self of Board bylaws and policy manuals to support compliance with governing documents
• File up-to-date Board policies, manuals, etc. in assigned location
• Create space on CFO calendar to work on Board related tasks
• Serve as back up to Sr. Executive Assistant for Governance

Demonstrated Faith:

• Pray for coworkers in team meetings
• Lead prayer in large group settings, as needed
• Pray for donors when called upon to do so
• Use Christian principles to work through conflict
• Participate in Fundraising Events and pray for donors over the phone, as needed
• Participate in ministry wide Christian bible studies
• Attend Prayer Huddle for ministry-wide prayer and devotions

Non-Essential Functions:

• Any other duties assigned

Requirements

Education:

• Bachelor’s Degree preferred

Experience:

• 7-10 years administrative support experience

Knowledge, Skills, and Abilities:

• Strong planning and organizational skills
• Detail oriented, while able to see bigger picture
• Ability to excel in fast paced environment
• Excellent verbal and written communication skills
• Strong experience in creating professional business presentations
• Ability to prioritize and multi-task
• Maintain high level of confidentiality
• Proficient in MS Office
• Heart for Christian ministry
• Strong moral character
• Has a personal relationship with Jesus Christ
• Spiritually grounded and working knowledge of scripture
• Must be an active member of a Bible believing local church

Supervisory Responsibilities:

•  None

Working Conditions and Environment:

Travel:

• Occasionally

Nights/Weekends/Holidays:

• Occasionally

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading

Full-Time Benefits Offerings:

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Savings Accounts
• Short Term Disability/Long Term Disability
• EAP (Employee Assistance Program)
• Paid Time Off
• Service Days
• Paid Holidays
• 403B Retirement
• Group Life Insurance
• Legal Shield/Identity Theft Protection

Salary Description
$70,000-$75,000